Pearl Talent for Healthcare

%%Hire a Patient Care Coordinator%% – Reduce Costs & Improve Efficiency

Efficient Appointment Scheduling

Streamlines Patient Communication

Expert in Care Coordination

Get a Free Consultation

Why Choose Pearl Talent to Hire A %%Patient Care Coordinator%%

Elite Talent, Rigorously Vetted

We accept only 2.7% of applicants through a five-step process, including CV screening, cognitive assessments, behavioral and cultural interviews, and live role simulations—so you get only the most driven, capable candidates.

We Handle It All

From day one, we handle everything: sourcing, vetting, onboarding, payroll, coaching, and bi-weekly 1:1s for your managers. You stay focused on care—we handle the team behind it.

Secure & Compliant Workflows

Our priority is your practice’s security. Most of our virtual assistants are HIPAA-compliant, protecting your patient data and keeping workflows seamless.

Save on Costs

Get expert support at a fraction of the cost of in-house hiring—without sacrificing quality, security, or control.

What Does a %%Patient Care Coordinator%% Do?

A patient care coordinator helps keep your practice organized and efficient. They manage administrative tasks and patient interactions, freeing up healthcare providers to focus on patient care.

Key Responsibilities of a Patient Care Coordinator

Scheduling and confirming appointments to keep patient visits organized and on track.

Coordinating referrals and follow-ups between primary care providers and specialists.

Verifying insurance coverage and handling pre-authorizations to reduce billing issues.

Communicating with patients about treatment plans, instructions, and next steps.

Maintaining accurate patient records in compliance with HIPAA and clinic protocols.

Independent Hiring vs. Pearl Talent Patient Care Coordinator - %%Which is better?%%

Independent Hiring

Time to Hire

Typically 4-6 weeks

Screening & Vetting Process

Requires significant manual effort

Compliance & Security

Must handle independently (often risky)

Candidate Pool

Limited options, may require re-posting

Payroll & Coaching

Self-managed and requires additional resources

Cost

Variable, may include hidden fees

Pearl Talent

Time to Hire

Save 15+ hours - Hire within 1-2 weeks

Screening & Vetting Process

6-step process tests skills, communication, IQ, EQ, and fit

Compliance & Security

Fully HIPAA-compliant with security protocols

Candidate Pool

Custom-matched from private pools - 30-day guarantee

Payroll & Coaching

End-to-end support with onboarding, payroll, coaching, and 30-60-90 milestones

Cost

Starting at $3,000, with all services included

Hire a

Patient Care Coordinator

Now

%%How Hiring%% a Virtual Patient Care Coordinator with Pearl Talent Works

Pre-Hiring Phase

Laying the groundwork for a perfect match

STEP 1

Initial Discovery Call

We assess your team's needs, pain points, and hiring priorities to ensure we're the right partner.

STEP 2

Contract Signing & Deposit

Once the $500 deposit is submitted, we kick off the sourcing process. Our contracts are month-to-month—no lock-in, total flexibility.

STEP 3

Onboarding Alignment Call

We align on your role requirements, time zones, non-negotiables, and past hiring challenges to refine our search strategy.

STEP 4

Candidate Qualification Kick-Off

Our team begins the talent search with a target endorsement timeline of 7–14 business days (up to 20 for niche/technical roles).

Hire Now

Hiring Phase

Rigorous screening to ensure you only meet the best.

STEP 1

Skills & Experience Pre-Screening

We review candidates’ resumes, qualifications, and job history to ensure they meet your baseline criteria.

STEP 2

Language & Communication Assessment

We assess English proficiency through recordings and live CEFR-aligned interviews.

STEP 3

IQ & EQ Testing Rounds

We test for cognitive ability and emotional intelligence using logic-based and behavioral assessments.

STEP 4

Top Grading Interview

We vet for consistency, authenticity, and role-specific competencies through a deep-dive interview.

STEP 5

Final Profile Assessments

Our Client Success Manager verifies mission fit, cultural alignment, and readiness before the candidate reaches you.

STEP 6

Candidate Interviews & Selection

To keep the momentum high, we present high-quality profiles (with video intros and summaries) and schedule interviews within 2–3 days.

Next: Hiring Phase

Onboarding & Post-Hiring Support

We don’t stop at hiring—we help your new hire succeed.

STEP 1

Getting Started with Your Hire

We handle contracts, offers, payroll setup, and onboarding checklists so you can focus on your business.

STEP 2

Talent Integration & Bootcamp

Your hire enters a bootcamp focused on startup readiness, expectations, and aligning with your workflows.

STEP 3

Client Onboarding Alignment Call

We sync with you on success metrics, communication cadence, and feedback loops.

STEP 4

Client–Talent Kick-Off Call

Introductions and expectations are aligned between you and your new hire.

STEP 5

Week 1–3 Support

We closely monitor early performance, resolve issues quickly, and make necessary adjustments.

STEP 6

Ongoing Support & Development

You’ll receive:

Bi-weekly check-ins,

Coaching, upskilling, and improvement plans

30–60–90 day milestone reviews

Long-term success tracking

We’re not just filling a role—we’re building an extension of your team that thrives with you.

Next: Hiring Phase

%%Benefits%% of Hiring a Patient Care Coordinator

Proven Results for healthcare providers

How An ABA Therapy Organization Transformed Their Workflows in < 30 Days with One Hire

21 days

to hire

$32k

annual overhead savings

20+ hours

saved in workflow optimization per month

View Case Study

How Verse Therapy Streamlined Insurance Claims Management While Saving $29k Annually

$29k

annual overhead savings

15 days

to hire

20+ hours

saved in sourcing and interviewing

View Case Study

Have other questions?

We are here to help! Reach out our team for more assistance

Take the Next Step Towards Smarter

Healthcare Operations

Cut healthcare payroll by 60% while hiring top talent. Say goodbye to recruitment headaches and hello to smarter healthcare operations—your patients (and budget) will thank you!

Hire Healthcare Talents

%%Hire a Patient Care Coordinator%% – Reduce Costs & Improve Efficiency

Why Choose Pearl Talent to Hire A %%Patient Care Coordinator%%

Elite Talent, Rigorously Vetted

We Handle It All

Secure & Compliant Workflows

Save on Costs

What Does a %%Patient Care Coordinator%% Do?

Key Responsibilities of a Patient Care Coordinator

Independent Hiring vs. Pearl Talent Patient Care Coordinator - %%Which is better?%%

Independent Hiring

Pearl Talent

%%How Hiring%% a Virtual Patient Care Coordinator with Pearl Talent Works

Pre-Hiring Phase

Hiring Phase

Onboarding & Post-Hiring Support

%%Benefits%% of Hiring a Patient Care Coordinator

Cost Savings

Increased Efficiency

HIPAA-Compliant, Trained Professionals

Proven Results for healthcare providers

FAQ

What exactly can a patient care coordinator take off your plate?

Will they work inside our EMR/EHR system?

How do you handle HIPAA and patient data security?

Can we tailor the role to fit your workflow?

What hours do patient care coordinators work? Can they align with your schedule?

How fast can we get started with a patient care coordinator from Pearl Talent?