Operations Specialist / Deployment Strategist - A346

Industry

AI / Procurement Technology / Operations

Work Arrangement

Fully Remote

Job Type

Full-time

Work Schedule

Monday to Friday | US Eastern Time (8:45 AM ET start; full ET business hours)

Locations:

LATAM

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a fast-growing AI-driven procurement platform helping organizations streamline sourcing, supplier management, and purchasing workflows. They operate in a high-growth, enterprise SaaS environment and are actively deploying their platform across multiple clients. The company is founder-led, lean, and execution-focused, with a strong emphasis on delivering real-world outcomes for customers.

Role Overview

The Operations Specialist / Deployment Strategist serves as the execution backbone of the deployment team, ensuring that customer data is accurate, suppliers are engaged, and sourcing events run smoothly. This role exists to support rapid client onboarding and platform deployment by owning the tactical layer of operations.

You will spend most of your time working deeply in Excel—cleaning, validating, and structuring datasets—while also communicating with US-based suppliers to ensure engagement on the platform. The role is highly execution-focused, requiring both analytical precision and strong communication skills.

This is a fast-paced, high-accountability environment where you will work closely with founders and operate with minimal oversight. Candidates who thrive here are proactive, detail-oriented, energetic, and comfortable balancing data work with external communication.

Your Impact:

You will ensure that customer data is clean, structured, and reliable—directly enabling successful sourcing events and platform performance. Your work will drive supplier responsiveness, reducing delays and increasing engagement across procurement workflows.

You will help streamline deployment operations, improving efficiency and reducing manual errors in onboarding and execution. By maintaining high-quality data and consistent supplier follow-ups, you will contribute to strong client outcomes and satisfaction.

Within your first 90 days, you will be expected to independently manage client workflows and contribute to seamless end-to-end deployment execution. Over time, your performance may open opportunities to take on more strategic, client-facing responsibilities.

Core Responsibilities

Data Cleaning & Analytics – 60%

• Clean, structure, and validate supplier and product datasets using Excel
• Perform data quality checks to identify inconsistencies, missing values, and formatting issues
• Build formula-driven models using pivot tables, VLOOKUP, XLOOKUP, INDEX MATCH, and IF functions
• Ensure all datasets are organized, scalable, and reproducible (no hard-coded values)
• Compare extracted data with source documents to validate accuracy
• Flag and resolve data issues before they impact deployment

Supplier Communication & Vendor Follow-Up – 40%

• Contact US-based suppliers to drive engagement on the platform (not cold outreach)
• Follow structured communication scripts and improve delivery over time
• Track supplier responses and follow up persistently to ensure completion
• Maintain clear communication records and escalate issues when necessary
• Build confidence and professionalism in phone-based interactions

Deployment Operations Support – Embedded

• Maintain supplier and product records within the platform
• Support end-to-end execution of sourcing events
• Assist in onboarding new clients and managing workflows
• Identify inefficiencies and suggest process improvements
• Progress toward owning client accounts independently based on performance

Requirements

Must-Haves (Required)

• 1–3+ years of hands-on experience using Excel in a professional environment
• Advanced Excel skills: pivot tables, VLOOKUP, XLOOKUP, INDEX MATCH, IF formulas, and data cleaning
• Strong English communication skills (spoken and written), with confidence in phone conversations
• Ability to work independently in a fast-paced, high-accountability environment
• High energy, proactive communication style, and strong follow-through
• Strong attention to detail and structured problem-solving ability
• Willingness to learn, adapt quickly, and grow within the role

Nice-to-Haves (Preferred)

• Background in consulting (1–2 years preferred)
• Experience in procurement, supply chain, or vendor coordination
• Exposure to data analysis using Python
• Experience working in startup or high-growth environments

Tools Proficiency

Must-Haves (Required)

• Excel
• Google Sheets
• Slack
• Email tools
• Phone / calling tools (e.g., eSIM)

Nice-to-Haves (Preferred)

• Python
• HubSpot or similar dialer tools
• E-procurement or sourcing platforms

Benefits

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Top-grading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.