Industry
Finance and Accounting | Retail E-commerce | Consumer Goods
Work Arrangement
Fully Remote
Job Type
Full-Time
Work Schedule
Monday to Friday, aligned with US business hours with reasonable overlap flexibility
Locations
LATAM
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
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Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
About the Company
Our client is an established multi-brand lifestyle retail and e-commerce company operating across direct-to-consumer, wholesale, and physical retail channels. With a growing online footprint and multiple operating entities, the business is focused on strengthening its financial operations infrastructure to support continued scale and operational efficiency.
The company values accountability, direct communication, operational excellence, and long-term partnerships. Leadership is highly collaborative and empowers team members to take ownership, improve systems, and contribute meaningful operational improvements over time.
Role Overview
We are hiring a Senior Bookkeeper / AP Specialist to take full ownership of accounts payable operations and day-to-day bookkeeping for a multi-channel retail and e-commerce business. This role exists to create a faster, more organized, and highly reliable finance operation that enables leadership to focus on strategic growth instead of operational bottlenecks.
The position is highly execution-focused and requires someone who can independently manage AP workflows, reconciliations, vendor coordination, and month-end close responsibilities with minimal oversight. Approximately 80% of the role centers around accounts payable management, vendor invoice processing, and reconciliation work across multiple systems and vendor portals.
This role is ideal for a proactive, detail-oriented finance professional who thrives in fast-paced environments, communicates clearly with US-based stakeholders, and enjoys building structure and operational efficiency within growing businesses.
Your Impact
You will play a critical role in ensuring accurate and timely financial operations across multiple sales channels and brands. Your work will directly improve AP turnaround times, reconciliation accuracy, and month-end close efficiency while reducing operational friction for leadership and external finance partners.
By taking ownership of daily bookkeeping operations and proactively identifying process improvements, you will help create a scalable finance infrastructure that supports continued business growth. Your ability to maintain organized systems, resolve discrepancies quickly, and manage high-volume workflows will make you the primary operational anchor for the company’s finance function.
Core Responsibilities
Accounts Payable Ownership — 80%
- Process, enter, and route vendor invoices accurately through Bill.com
- Manage vendor B2B portals and reconcile invoiced quantities against warehouse receiving reports
- Coordinate payment prioritization and approval workflows with leadership
- Maintain a clean and organized AP inbox with consistent follow-through
- Prepare and distribute AP summary reports for leadership review
Bookkeeping & Reconciliation — 10%
- Perform daily and weekly transaction categorization in QuickBooks Online
- Reconcile bank accounts, credit card statements, and payment processor activity
- Match cash payout data against D2C, marketplace, and wholesale sales records
- Maintain accurate and organized financial records across multiple channels
Month-End Close — 5%
- Execute month-end close processes independently and on schedule
- Prepare reconciliation packages and supporting documentation for CFO review
- Investigate and resolve discrepancies proactively ahead of close deadlines
- Improve close efficiency, accuracy, and reporting consistency over time
Systems Navigation & Process Improvement — 3%
- Navigate multiple systems including QuickBooks Online, Bill.com, inventory systems, and vendor portals
- Identify sync issues, workflow inefficiencies, or process gaps proactively
- Support future AP system migrations and operational improvements
- Document workflows and build scalable SOPs
Stakeholder Communication — 2%
- Maintain responsive communication with founders and finance leadership
- Participate in periodic coordination calls with external CPA partners
- Escalate issues proactively and provide timely operational updates
Requirements
Must-Haves (Required)
- 2–5+ years of hands-on bookkeeping or accounting experience with full AP ownership
- Strong proficiency in QuickBooks Online (QBO)
- Experience using Bill.com or comparable AP automation platforms
- Background supporting D2C, retail, e-commerce, or multi-channel consumer businesses
- Experience managing vendor invoices, reconciliations, and high-volume AP workflows
- Strong organizational skills with the ability to manage multiple systems and priorities simultaneously
- Excellent written English communication skills
- High attention to detail and strong follow-through
- Self-directed and proactive working style with minimal need for supervision
- Long-term commitment mindset and ability to thrive in founder-led environments
Nice-to-Haves (Preferred)
- Experience with Shopify or Amazon marketplace reconciliations
- Exposure to inventory reconciliation and warehouse receiving workflows
- Background in apparel, lifestyle retail, CPG, footwear, or streetwear industries
- Multi-brand or multi-entity bookkeeping experience
- Familiarity with ShipHero or similar inventory management systems
- Experience supporting scaling or operationally complex businesses
Tools Proficiency
Must-Haves (Required)
- QuickBooks Online (QBO)
- Bill.com
- Vendor B2B Portals
- Google Workspace
- Capital One Portal
- American Express Portal
Nice-to-Haves (Preferred)
- Shopify
- ShipHero
- Amazon Seller Central
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Top-grading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.
